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3 Ways to Better Manage Your Virtual Office Team

What are some ways to better manage your virtual office team?

Create a standardized onboarding process
Implement productivity systems
Communicate

Working with virtual team members and managing remote employees from virtual offices in Manila and other cities can sometimes make you want to tear your hair out. Virtual teams can be tough to manage because you still need to create a corporate culture even if most of your staff is working remotely.

You might be surprised to know, however, that this is not a problem that is unique to you. A survey conducted by Workforce 2020 has claimed that 83 percent of executives from different companies plan to increase the use of consultants or virtual employees over the next three years.

But, the ability to hire people from any part of the globe might also just be the greatest strength your company has because it makes it easier for you to find talented workers. As long as you take into consideration these three ways to better manage your virtual office team, you too can get even your most remote workers motivated, coherently active, and productive.

Create a Standardized Onboarding Process

There is little chance for your virtual employees to get the same kind of “learn by watching over the shoulder” method that usually happens in an office. Once you hire a remote worker, make sure that you have a training program in place that educates them about your company as well as the way you do things.

Do everything you can to help them learn how to perform their role and get adjusted to your company (videos can work well or this). You can even have your new virtual employees interview your customers to better learn how your company helps them.

Implement Productivity Systems

Your company can fall apart if you haven’t implemented the right productivity systems yet. To some degree, a business run from a traditional office can compensate for not having the proper systems and processes simply by the fact that people can look over each other’s’ shoulders and talk in person.

In a virtual office, however, each person might as well be in their own world so it is best to have a standardized, documented way of working that is constantly being refined. For instance, make sure that there is a way to measure the productivity of your team. Establish the key indicators of success for each job and ensure its transparency. This way, you can quickly know whether each team member is being productive or not.

Communicate

One of the key reasons why many virtual office teams fail is that they neglect the fact that the members of the team are not in constant contact with one another. They tend to forget about the other team members and live in their own world. They do not collaborate or communicate as much as they need to.

You need to create the opportunities for you and your team members to just “chat” whether it is related to work or not. This means that in a virtual environment, you actually need to “over-communicate” and provide more opportunities such as regular meetings for your team to talk to each other.

Key Takeaway

The workplace has evolved over the past few years. Young professionals are more attracted to remote or flexible work than ever before and find it no longer necessary to come into an office every day to conduct business. As the decision-maker in your company, you can leverage this technology to hire and manage a team of virtual employees.

Managing a team comprised entirely of employees working from virtual offices in Manila or other cities can be a challenge. But with the strategies outlined above, you can maximize the advantages and reap the benefits of this new model.

How to Utilize Your Co-Working Space to Ensure Productivity

In today’s world of business, your work can take you anywhere. All you will need is a fast Internet connectivity, your laptop, and a good place to work remotely – and what better place for the latter than a good co-working space in the Philippines.

Since there are a lot of spaces for you to do your work and collaborate with other people of your caliber, it is essential that your personal space caters to your every need. As much as possible, your co-working space should not only promote productivity at its finest, but casualty as well. With a perfect mix of these two, there is no doubt that your output will be of top quality and the distribution of your business will be wide.

However, the question of how to utilize your co-working space to ensure productivity still persists. With that said, here are other ways you can utilize your co-working space to double your productivity and ensure the best quality of your work.

Bring Something with You to Help Pass the Time

You working at your hardest is an admirable and a noble sight. However, as with every other employee in existence, you need a break every once in a while.

To help you cope with your hard work, why not bring something with you to help pass the time when you aren’t working? It can be anything from a toy, a game, or something else of a recreational sort. It can even be your own mobile device so you can use it to surf the net or catch up with your friends on social media during your break period.

Keep Snacks Nearby

When you are working hard to start up your own business, you will need sustenance to get you through the hours. After all, no one is able to function on an empty stomach.

In most co-working spaces around the country, they are able to offer a variety of free snacks to their hungry professionals and freelancers. As much as possible, if you don’t feel like bringing your own food, take advantage of their offer and take a bite every once in a while. Just remember to pace yourself when eating as you don’t want to work on a too-full of a stomach.

Use a Standing Desk Instead of a Standard One

Even just the thought of it can understandably deter you from being productive. But before you start doubting it, really think about it.

When you are standing instead of sitting, you will be able to stay as vigilant and focused as you can. You will be able to work twice as fast and finish twice as much work than you normally do. In addition, when you are finished, you will be able to reward yourself with the extreme pleasure of sitting, and even better, lying down.

Key Takeaway

The utilization of a co-working space can take in any form. It can either help produce the work you envisioned or it can break your streak and delay your output even just a little bit. But nonetheless, it all depends on how you choose to utilize your space and with the outcome of your work, you may just be surprised on where it can take you. As long as you can manage your distractions well and focus on your work.

Coworking: How It Helps Motivate Employees

In Manila, coworking spaces are dominating the business scene for the past few years because of the increasing trend of startups. Many professionals now, may it be a freelancer, nomad, or entrepreneur, are switching to coworking spaces because this type of working environment is available at lower costs compared to its counterpart and it promotes a more productive working environment.

Coworking spaces brings a lot of benefits to freelancers, entrepreneurs, and employees. One of the reasons why freelancers and businesses thrive at coworking spaces is that it increases the motivation of people working on this type of environment. Let’s take a look how coworking spaces help motivate employees.

Coworking space enables employees to have more control of their job

Unlike in a typical office-set up, coworking spaces allows flexible accessibility contrary to the traditional 9-5. With this, an employee can work beyond the traditional time, especially when he or she has to finish a certain project or meet deadlines, hence, increases employees’ satisfaction.

Furthermore, such a work environment allows flexibility compared to the old-style office. Employees can take breaks whenever they want—whether they will grab a cup of coffee or spend some time to take a breather outside. These things can contribute to the increase of motivation among employees since they are not confined within a specific time.

Coworking space establish a productive and conducive working environment

Most coworking spaces today provide a clean, calming, and conducive working environment, which enables freelancers and entrepreneurs a chance to work in an exciting yet relaxing way.

Additionally, such type of working environment enables people to work with a variety of people from different industries. Hence, helps in motivation of employees working in a coworking environment.

Coworking space allows collaboration in the workplace

Since cubicle is a partially enclosed workspace, collaboration among workers in a typical office set-up may become difficult and inefficient. On the other hand, in a coworking space, such workspace is furnished with communal tables and wide open space, making it a perfect place for collaboration and team work among employees.

Most coworking spaces around the metro are designed specifically for collaboration, a way different to the traditional office scene that have limited space and suffocating vibe. The better collaboration coworking spaces cause motivation to employees since they can talk to their colleagues easily and quickly.

Coworking space has numerous added services

Apart from being a workspace, coworking spaces provide several other services to professionals, making their working time comfortable and conducive.

Some coworking spaces have allotted spaces wherein professionals can de-stress after a long day of work. Also, some coworking spaces provide health and wellness facilities to their users, which helps maintain productivity and motivation among professionals.

In summary, the rise of coworking definitely brings a radical shift in the workplace, and no doubt that will shape the future labor market well. Coworking spaces certainly bring several benefits to people working on it, making them more driven and dynamic compared to people working in a typical office set-up.

How Does Virtual Office Work?

Nowadays, the option to build an office space in one’s own home is already a widely-accepted ideology. This is due to the fact that most start-up companies actually start off at home; where they develop their brand name, look for potential clients, and establish connections with other businesses. This option will always be one of the top choices for startups and small businesses because the main reason that they opt to do this is because of the minimal costs that they pay for.

When availing for traditional offices, the rental cost would immediately be added to the list of things that the owner should pay for. If you didn’t know, the cost of traditional office spaces would be hard for small business owners to maintain because the price of a single office space is too costly.

But, with the ability to innovate, there are already cheaper alternatives popping up for those who desire to work in a professional office space. One such example of these alternatives are virtual offices, in the Philippines, these kinds of office spaces are constantly being availed by more and more people. So, let’s talk about this “virtual office” that is taking the country by storm.

Virtual Office: How it Works and Its Benefits

An unconventional change in the world of offices, the virtual office brings a whole new definition to the word “office”. Why? Because it eradicates every hassle of having a traditional office space! From the daily commute to the hassle of not having an appropriate meeting room, the virtual office automatically helps you with that!

For most small business and startup owners, the discomfort of having to meet their clients in a coffee shop or in their “home office” can lack a sense of professionalism. But, if they avail a virtual office, they would have their very own meeting room in the heart of a business district.

As the name suggests, everything about a virtual office is related to the worldwide web. Because of the advancement of the digital age, every business transaction can already be done through the internet, and virtual offices take advantage of this. By renting a virtual office, you’re basically still working in your house, but every other aspect of your business is related to your virtual office. Also, if the owner has employees, they’ll also be working in their respective houses and they communicate through different methods that are available to them online.

Some benefits that you can expect when availing a virtual office is: every client calls and emails are handled by receptionists provided by the virtual office handlers, which means that you won’t ever go through the hassle of looking through every email, and listening to every phone call ever again! Another thing that was already mentioned above is that you’ll be provided with meeting rooms whenever you need to personally talk with a client, so say goodbye to the coffee shop meetings. Also, every mail will be delivered to the virtual office building itself because the address of your business will be transferred to the location of the virtual office itself!

Key Takeaway

You can have numerous benefits when you avail a virtual office, but the main thing that you’ll be gaining is that you’ll be working in the comforts of home while still having that professional place to show to your clients! So, why not avail a virtual office today!