What are some helpful tips to boost professionalism in a virtual office?
- Focus on developing your virtual sphere
- Invest as much in physical aspects
- Make operations run as organized as possible
- Concentrate on building morale
- Take note on some personal tips
In this day and age, virtual offices are setting the new waves for the future of working spaces. Virtual office here in the Philippines are becoming more and more recognized as brilliantly structured co-working platforms. The ingenuity and innovations that these types of offices bring are bringing into light the wonders of how the digital age is propelling inter-work relations and productivity.
Although these new breeds in office design and structure are opening brand new doors for managers and co-workers, an irreplaceable factor that should constantly be worked on is the aspect of professionalism. Not every office for rent here in the Philippines follows the same approach in terms of co-working dynamics. But every setup must still follow standard professional standards regardless of operation.
Here are some basic tips for making sure that an office is up to par with professional guidelines:
Virtual
One of the first things you can do that would make a huge difference is to hire a virtual receptionist. Even though you are operating on a virtual platform, a functioning receptionist would still be a great help in terms of handling and assuring the smooth sailing of the work flow.
Even on a digital space, it needs to be made sure that your web materials project a professional appearance. It is highly advisable that you build an intranet for a stronger virtual team. Finally, it goes without saying that you should invest in a good website and use email address with the company’s domain name as opposed to GMAIL or other addresses.
Physical
Operating on a purely digital platform can prove to be disadvantageous if you completely neglect fostering a physical dimension to the work flow. Always find a place to meet with employees and co-workers for highly important matters. Make it a point to schedule a tangible ‘meet and greet’ with new hires, and make sure to hold off-site meetings as needed.
The internet is can never be the sole communicative device for any company; find the right phone system, and use the landline as opposed to a cellphone when handling strict business matters. Finally, be sure to hold meetings at the office location as much as possible instead of out at restaurants or cafes.
Operations
Day-to-day operations are the lifeline of any business. Prioritize hiring the best fit for the job, regardless of their location. Professionally handle payroll and put great consideration to public relations and marketing.
Set up fixed and clear office hours for any smooth-running operation. If you are mainly conducting work on a digital interface, it may be tricky. But it is ideal as well as necessary to find ways to accurately measure productivity. For operations that work on international databases, always be sure to put into account the different and relevant time zones.
Morale
Besides professionalism itself, morale has always been the fuelling force that drives any project. Be creative, sincere, and genuine when finding different ways to connect your team. With each and every member of your organization, make an effort to create an environment where it is evident that everybody can feel free to communicate openly and frequently. Don’t forget to plan regular team building events.
When operating under online platforms, a wise tip is to never send negative news via email – matters of utmost seriousness should be delivered and handed in person. Create a strong sense of team spirit between each and every co-worker. Never let anybody feel isolated in themselves and their work.
Personal Tips
If you yourself are an employee working on a primarily virtual office that doesn’t require you to be present at specific locations, there are still many tips to keep in mind to help you make the most and operate under your best conditions.
Keep a space dedicated to work. It always helps to set a fixed area that breathes concentration and focus, as opposed to just any area. Although concentration must be prioritized, don’t isolate yourself. It would be more productive if you give yourself time to breather here and there by immersing yourself in the company of other human beings. It also cannot be overstated that you should always segregate your time – set fixed schedules and timeframes and be sure to follow them.
The most common enemy for any worker, whether in-person or in a virtual office, is burnout. Eliminate burnout by setting aside enough time for rest and recovery. Next, even though you may be working at home or at a privately designated area, still make it a point to dress to impress. This gives you a strong feeling of professionalism within yourself. Always have an organized and systematic mindset in everything that you do to ensure productivity.
Key Takeaway
Every virtual office here in the Philippines should keep in mind that professionalism is one of the cornerstones of any successful operation. If you are looking for an office for rent here in the Philippines, keep these tips in mind to guide you in having a smooth and less stressful work space.